Privacy Policy

Last Updated: 11.12.2024
International Regulatory Body for Artificial Intelligence (IRBAI)

At IRBAI, we are committed to protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information when you register on our website, apply for membership, or interact with our services.

1. Information We Collect

We may collect the following information:

a) Personal Information
  • Full name, email address, phone number
  • Job title, organization/institution, country
  • LinkedIn, ORCID ID, website
b) Organizational Information
  • Company or institutional details (name, website, industry, country)
  • Areas of interest or AI involvement
  • Supporting documents (e.g., registration certificates, research summaries)
c) Technical Information
  • IP address, browser type, device information
  • Website usage data via cookies (see Section 7)
2. How We Use Your Information

We use your information to:

  • Process membership applications and manage your account
  • Communicate important updates about IRBAI policies, events, and research
  • Send newsletters, training materials, or invitations (with your consent)
  • Improve our website functionality and user experience
  • Ensure compliance with international data governance and ethical standards

We rely on one or more of the following legal bases:

  • Your consent (e.g., opting into newsletters or submitting forms)
  • Contractual necessity (e.g., processing a membership application)
  • Legitimate interest (e.g., fraud prevention, network security)
  • Legal obligation (e.g., maintaining regulatory compliance)
4. Information Sharing and Disclosure

We do not sell or rent your personal data. We may share data:

  • With internal IRBAI departments for processing and verification
  • With trusted service providers via payment gateways
  • When required by law or government authorities
  • In anonymized, aggregated format for reporting or research purposes
5. International Data Transfers

IRBAI operates globally. By submitting information, you agree your data may be processed and stored in countries where we have our offices and data centers. We take reasonable steps to ensure adequate data protection in accordance with international standards (e.g., GDPR, UK DPA, etc.).

6. Data Retention

We retain your information only as long as necessary for:

  • Membership management
  • Legal and regulatory requirements
  • Research collaboration or communications

You can request deletion of your data at any time (see Section 9).

7. Cookies and Tracking

Our site uses cookies to:

  • Enhance performance
  • Analyze site traffic
  • Remember your preferences

You may manage cookie settings in your browser. For detailed info, view our [Cookie Policy] (if you have a separate one).

8. Security

We implement appropriate technical and organizational measures to protect your data from unauthorized access, disclosure, or misuse.

9. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access, correct, or delete your personal data
  • Object to or restrict processing
  • Withdraw consent at any time
  • File a complaint with a data protection authority

10. Contact Us

If you have questions or concerns about this Privacy Policy, contact us.

11. Updates to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with the revised date.